Sponsored Billing

A financial sponsorship is an agreement by an agency, company, foundation, or other organization to pay all or a portion of a student’s tuition and fees. The specific tuition and fees the sponsor agrees to pay are called the authorized charges. University of Pittsburgh students can enroll in Sponsored Billing, an arrangement where the University bills the student’s sponsor for authorized charges on the student’s behalf.

When the University bills the sponsor, a temporary credit is placed on the student's account that allows the student to continue attending classes while the University waits for payment from the sponsor. The temporary credit does not represent payment from the sponsor or relieve a student of his or her financial responsibilities. If the sponsor does not pay the bill by end of the academic term, the temporary credit will be removed from the student's account and the unpaid charges will be placed back on the student's account. This process is called reinstatement and is done shortly after each academic term ends.

Sponsored Billing is not the same thing as tuition reimbursement between a student and an employer or other organization. Under tuition reimbursement, a student is required to prove they already paid for tuition and fees and earned certain grades before they can request reimbursement directly from an employer or other organization. The University is not involved in tuition reimbursement agreements between students and their employers or any other organization.

 

 

Required Documents

 

Students who wish to enroll in Sponsored Billing must submit two forms to the University by the enrollment deadline:

  1. Statement of Responsibility – Students who wish to enroll in Sponsored Billing must provide the University with a signed Statement of Responsibility acknowledging that they understand of their administrative and financial responsibilities in the Sponsored Billing process. This form must be completed once during a sponsored student's academic career. Complete the form digitally online, or deliver the PDF version to the Student Payment Center according to the instructions on the form. Students who need help understanding the Statement of Responsibility are encouraged to contact the University for help at PittSponsorBilling@cfo.pitt.edu.
  2. Financial Guarantee/Billing Authorization – This document must:
    • Be on official letterhead of the sponsor
    • Include sponsor's signature
    • Include sponsor's name, billing address, phone number, and email
    • Include student's full name
    • Include identification number used by the sponsor to identify the student; this number can be added to the bill that is sent to the sponsor
    • Identify the academic term(s) covered by the authorization
    • List the authorized charges (the specific tuition and fees) the sponsor will pay, including any limits or maximum amounts:
      1. Tuition
      2. Mandatory Fees (see explanation below)
      3. Course fees (lab, music, art, physical education fees, etc.)
      4. Other fees
    • Student's seven-digit University of Pittsburgh identification number
    • Sponsor's Tax ID number, in case the Sponsor is owed a refund
    • Refund instructions, including payee and mailing address.
  3. This form can be submitted online as an attachment to the Statement of Responsibility, or it can be delivered by mail, fax, or in person to the Student Payment Center at G-7 Thackeray Hall, Pittsburgh, PA 15260, Phone: 412-624-7520, Fax 412-624-7544
 

Important Dates and Deadlines

 

Process

Fall Term 2016
(Term 2171)

Spring Term 2017
(Term 2174)
Summer Term 2017
(Term 2177)
Statement of Responsibility
- This form must be submitted to the Student Payment Center one
time during the student's academic career

9/05/2016
(new enrollees only)

1/18/2017
(new enrollees only)

4/18/2017
(new enrollees only)

Financial Guarantee/Billing Authorization
- due to the Student Payment Center
by the deadline of the first term of sponsorship
09/05/16 01/18/17 04/18/17
Sponsor is Billed
-shortly after the add/drop period ends
Billed week
of 09/19/16,
Due 10/17/16
Billed week
of 01/23/17,
Due 02/17/17
Billed week
of 04/24/17,
Due 05/17/17

Financial hold placed on student's account
- if Sponsor has not paid authorized charges
in full, a hold is placed on student's account

11/18/2016

3/20/2017

6/19/2017

Final Request for Payment
- Last request for payment in full is mailed to the sponsor
Mailed week
of 12/12/16
Mailed week
of  04/18/17
Mailed week
of  07/17/17

Final Due Date
-Last date for sponsor to pay before charges are reinstated to the student's account

01/16/17 05/18/17 08/17/17
Reinstatement
-Unpaid charges are reinstated
to the student's account

01/19/17

05/19/17

08/18/17

Student is Billed

01/23/17 05/22/17 08/21/17

Statement of Responsibility Deadline: You must complete this form once during your academic career. The form covers every term of sponsorship while you attend the University, so you only need to submit it one time.

Financial Guarantee/Billing Authorization Deadline: The University needs time to bill your sponsor and post payment before the end of the academic term. If your Financial Guarantee covers more than one term, submit it by the deadline of the beginning term (not every term that it covers). We will note the expiration date in our system.

 

Mandatory Fees

 

Mandatory fees are assessed to all students and cannot be waived for any reason.  

  1. Student Activity Fee (all campuses):
    • Student Activity Fees for undergraduate and graduate students are collected from all full-time and part-time students each academic term. Student Activity Fees are assessed at each of the University's campuses. The fee amount is separately established at each campus.
  2. Wellness Fee (Pittsburgh campus):
    • The Wellness Fee (formerly the Student Health Fee) is mandatory for all full-time and part-time students at the Pittsburgh Campus. Similar fees are mandatory for students enrolled at the Regional Campuses. The fee amount is separately established at each campus.
    • The Wellness Fee provides access to Student Health Services, a campus facility staffed by medical doctors, nurses, and nurse practitioners. It does not pay for student health insurance and does not provide students with health insurance coverage. The fee covers many, but not all services provided by Student Health Services. Certain services require the payment of additional fees by the student if and when utilized.
    • In addition, the Wellness Fee provides access to the University’s Counseling Center, located next to Student Health Services in Nordenberg Hall. This facility is staffed by psychologists, psychiatrists, and other mental health care professionals. The fee also funds a special program called Healthy U that provides students with many opportunities and resources to help them maintain optimal health on a variety of levels.
  3. Student Health Fees are mandatory for students enrolled at the Regional Campuses. The fee amount is separately established at each campus.
    • These fees are mandatory for students enrolled at the Regional Campuses, and the fee amount is separately established at each campus. Student Health Fees do not pay for student health insurance or provide the student with health insurance coverage. Rather, the fee gives students access to Student Health Services, a campus facility staffed by medical doctors, nurses, nurse practitioners, pharmacists, or other health care professionals. The fee covers many, but not all services provided by Student Health Services. Some services require the payment of additional fees by the student if and when utilized. More information is available at each campus website:

  4. Computing and Network Services Fee (all campuses)
    • The Computing and Network Service Fee is used for upgrading and maintaining the University's computer systems, equipment, and facilities. The fee is mandatory each term for all full-time and part-time students. The fee applies to students enrolled at any campus; the fee amount is the same at each campus.
  5. Security, Safety, and Transportation Fee (Pittsburgh campus only)
    • The Security, Safety, and Transportation Fee is mandatory each term for all full-time and part-time Pittsburgh campus students. The fee provides funding for campus transportation services including shuttles, expanded handicapped/disabled transport services, a night on-call van service, an on-call escort service, and security lighting.
  6. Other campus-specific mandatory fees
    • Other campus-specific mandatory fees include the following, which are assessed to fund services and maintain facilities at the respective Regional Campuses:
      1. Bradford Campus: Recreation and Parking and Transportation Fees
      2. Greensburg Campus: Student Center and Athletic Fees
      3. Johnstown Campus: Student Facility and Student Recreation Fees
      4. Titusville Campus: Student Union Facility and Athletic Fees
 

Payment Instructions

 

  • Checks from sponsors and students are accepted by mail or in person at:
    • Student Payment Center
    • G‒7 Thackeray Hall
    • Pittsburgh, PA 15260
  • Please include the student's seven-digit University of Pittsburgh identification number and name with payment.
 

Refunds

 

  • Adjustments to tuition charges resulting from a student's withdrawal from classes or official resignation from the University are based on the effective date of withdrawal or resignation. The calculation of the refund amount (if any) will follow the University's Refund Policy.
  • Refunds will be processed to the student or sponsor, depending on who paid.
 

Student and Sponsor Resources